Enable teachers to teach and relieve the pressures of administrative tasks

“As a teacher in a small rural primary school, I have responsibility for the budget of my class and the three subjects I lead. Much of my contactless time I spend in inventories, purchasing research, ordering resources, and managing invoices and receipts, rather than creating detailed bookmarks, producing detailed plans for differentiated lessons, or creating engaging resources for my pupils.

Does this sound familiar?

This is at best frustrating and at worst an obstacle to providing the best education for pupils.

Each teacher will have to be responsible for part of their school’s finances sooner or later. Training in this area is unlikely to have been provided and may be very limited in terms of advice or support in many contexts. This not only causes stress for teachers, but can put a strain on administrative staff as they try to keep up with the school’s overall budget and spending.

It’s time to ease the administrative pressure on teachers and make improvements to everyone involved in administration, budget and spending.

The challenges of managing a school’s budget

“As a school bursar, I find it so difficult to support the staff with their expenses. I end up juggling paper receipts and invoices and updating budgets for everyone. I also often wonder if they have the best deals on their purchases. Teachers are making the decisions they think are best for their class, but they may not be the best decisions for the school’s spending and budget. “

Does this ring a bell?

Time is often wasted on school administrative staff, as they chase after people and try to keep up with their expenses. With everyone shopping using different processes, it can be difficult to effectively manage a school’s budget.

Then there is the processing of supplier invoices to keep the tax authorities at bay. It has to be done, of course, but it means the school is spending money to spend money! Surely not healthy for the school budget?

Ensuring good value for money when sourcing resources is, of course, crucial. But the value for money must also be clearly demonstrated by those who apply for funding in a certain area or by those who submit a breakdown of the school budget for school directors.

A system that works for all staff who spend in school and a system that clearly tracks all school spending would be ideal, right?

So what’s the solution to an effective school budget?

There are several suggestions for relieving financial administration pressures on school staff and supporting those with spending and budget responsibilities.

Provide training for staff

Offer simple training and guidance to anyone managing a budget for the first time. Schools could use a friend system so teachers managing a budget have a more experienced staff member to talk to for advice.

Linking spending to the School Improvement Plan (SIP)

Adopt a targeted approach to spending and link the budget allocation to the SIP. If funds are limited during the school year, make sure they are spent in line with the pupils, projects or curricular areas that have been identified as a priority.

Use the budget request forms

Using standardized budget application forms is a great way to get teachers applying for funding to consider their budget requirements and make sure they cover everything they’ll need for particular projects, travel, and so on.

Hold budget tracking meetings

Regular and timely meetings involving those with school budget responsibilities will mean everyone can keep up to date on spending, share best practices, and ask questions about managing a budget.

Invest in a Accounts payable automation software solution

The Answer is software that makes it easy to track school expense data and process invoices. Some may even pass by without anyone having to do any work! (Touchless invoices.) No pieces of paper would be lost on the way from the classroom to the school office. Doesn’t that sound great?

An effective approach that allows staff to make fully digital purchases (as they would at home) makes a huge difference. In this case, the order is digital, the purchase approval is digital (check spending with purchase orders!) And the invoice is digital. Also, not all staff members have to purchase from the same supplier. Now we are talking!

And wouldn’t it be great if suppliers sent you electronic invoices while reducing paperwork? It also saves time and money; the faster you get your invoice, the faster they get paid and they shouldn’t have to pay for printing and postage. So they will definitely be on board!

There is clearly a need to better support teachers in this area of ​​school administration. We hope these tips help you. If you take one thing away from this post, though, it’s that simple software can really make a difference in easing the administrative pressure on class teachers, freeing them to do the job they’re there to do: teaching!

Rory Coleman-Smith

Rory uses technology to automate the processes in her home, from the lights, to the door to the chicken coop, and even alerts when the oil tank is low (she lives in the reeds!). This automation allows him to spend time on what really matters, which to Rory is his wife, the dog and the chickens.

Enable teachers to teach and relieve the pressures of administrative tasks

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