3 great ways Notion can make you more efficient

You will find it easy to gladly accept a service designed to improve your efficiency.

It’s absolute No in the case of concept.. At first glance, the concept of self-proclaimed “all-in-one workspace” is overwhelming. This app does so many things that you don’t know where to start. And it just makes it very attractive to give up and leave.

I should know: I’ve done it myself — actually a few times.I danced around concept I’ve been using Notion for months before I actually jumped in. Every time I hung around a little, I nodded and thought it was a compassionate “Hmm”. It sounds like all the intriguing new possibilities I’ve come across (as one does), and then I realize I didn’t have a ground idea of ​​what to do next.

In the end, I understood something. The key to getting started with Notion is to force you to ignore all the different uses of the service. At least first, let’s focus on one or two specific features that your app may have. Can help you achieve. That way, you’ll discover a great new system for organizing information and getting your team (or even yourself!) On track. I did, and Notion has now evolved into an integral part of my professional toolbox.

So think of this as your guide — not the endless seeming complexity Notion has, but some valuable ways to get your head around the service and get started with it.

(Concept is available On the web Like both native app forms Windows and MacOS With desktop Android and iOS On mobile. The service is free for personal use and can optionally be upgraded to a $ 4 / month Pro plan. $ 8 per user per month For teams. )

1. Organize your project and agenda

Okay — Time to Confess: I have tried almost every task management program and tactic known to humanity. (I may or may not be Obsessed with the organization To an unhealthy degree. This is mainly due to the relentless pursuit of attachment. And with figurative money, it’s not even comparable to Notion’s ability to maintain the priority of the big picture.

You can think of setting Notion in different ways, depending on how accurately you want to organize your days and projects, and how specific types of factors are involved. Some specific possibilities to ponder:

NS Trello style Kanban board It’s a great way to visualize a roadmap or set of responsibilities and shuffle items between columns as needed. In the lower left corner of the Trello website[新しいページ]After clicking the option, on the screen that appears[ボード]If you click, you will notice that you are facing a new blank concept board. From there, all you have to do is create a column and start adding tasks or lists as cards.

JR Rafael / IDG

Notion’s Kanban Board view is great for organizing tasks, roadmaps, and other databases with lots of individual items to track and move around. (Click the image to enlarge.)

Columns can represent days, weeks, or quarters. They can be a category of tasks in a vast project. Alternatively, it can be status-oriented, such as “not started”, “in progress”, or “completed”, as described above.

In either case, you can set any number of standard properties that exist on the card. You can set text fields, team-linked assignment dropdowns, purpose-specific checkboxes, space for attaching files, whatever your beautiful brain can do. Come up with. If you create these properties on one card, they will also appear on all subsequent cards you create on that board. And all you have to do is fill in the blanks as you go.

JR Rafael / IDG

All cards on the Notion board have customizable fields to facilitate data entry. (Click the image to enlarge.)

What makes Notion particularly interesting is the fact that each card has its own individual. page In it — you can create a fully formatted list or a full-fledged document and work right away on your card. You can also easily link to another content from any content in Notion, so you can easily access everything at any time.

JR Rafael / IDG

Each Notion card contains its own customizable page. This page can also be viewed within the card or opened as a stand-alone document. (Click the image to enlarge.)

If the board is too complex for its current purpose Multi-column page Another great way to organize your projects and tasks in Notion.Once again, in the lower left corner of the Notion website[新しいページ]Click the command, this time from the list of options displayed[空]Choose.

In this example, suppose you want to organize a list of project-related tasks that need to be completed this week. Therefore, start by entering the day of the week on the following lines of the page.

Then move those rows to the columns. Notion makes this easy. Hover your mouse over the moving line, click the six-dot icon that appears next to it, and drag the line to the right side of the page for a vertical blue color. A line appears between it and the original area. If you keep repeating the same process, you’ll be staring at the flashy little grids that are arranged the way you want, before you know it.

Add a few basic formats using a command like the following: /divider With the dividing line /todo For a to-do list — and Bum! You have a nice little structure for yourself to plan your weekly goals.

JR Rafael / IDG

Notion’s flexibility allows you to create all kinds of canvases that you can think of to suit your organizational style. (Click the image to enlarge.)

And from there, if you’re working in a team context, just enter the @ sign followed by the name of your teammate (assuming you’re in a team-oriented Notion environment or on the page). They mention them along with the tasks (which they already share with others) so they can definitely see it.

Creating a subtask in a list is as easy as pressing the Tab key for each indentation you need. Also, keep in mind. You can link tasks to other Notion pages for more detailed information.Highlight the word[リンク]Click the button (or press Ctrl-K or ⌘-K) to start typing and search for available options.

JR Rafael / IDG

All of Notion is interconnected and has a powerful system for linking different pages and blocks of content.

Finally, if you want to scale back to something simpler, run a command on Notion Single column list Of your daily actions you can then fill out every night. That’s what I’m doing myself these days, and I have separate concept pages that map my work-related tasks weekly, and more broadly monthly and quarterly. In some cases, the most unadorned, basic-back approach can be a very effective way to track what’s important and stay in focus.

JR Rafael / IDG

Even something as simple as a single-row daily planner can easily be organized within Notion.

Of course, these same settings work the same for almost every conceivable purpose, such as tracking ideas, tracking goals, or tracking different ways to track things using Notion (whoaaaa. …).

And they are still only scratching the surface of our first concept idea.

2. Create an on-demand link library

One of the purposes of my favorite efficiency concept is to make the service act as the home of all the links I want to save. Thanks to some very attractive advantages, to me, it’s far more suitable for the job than most dedicated post-reading style services.

First, create another new Notion page and set it as your board.Then create A series of columns To represent either the type of links you plan to save, or the purpose for which those links may be useful.

Install now Concept web clipper Add the extension to the desktop browser of your choice and Concept mobile app For your favorite smartphone platform. With these programs in place, all you need to do to save something from the web to Notion is click on the extension icon on the front of your desktop or share the page with your mobile app. If you select the page you just created as the destination, it will remain in the default sharing location from that point on (at least until you change it).

So why is Notion so much better than any other service that was actually designed for article collection? Well, there are a few things. First and foremost, pull the entire saved web page directly to the service. For example, if I save one of my Computerworld articles, it looks like this:

JR Rafael / IDG

Web pages stored in Notion — not bad, right? (Click the image to enlarge.)

This means that you can mark up and modify your personal copy in any way you like, such as highlighting text, adding notes, or cutting out irrelevant parts. When This means that if the original page is changed or deleted for any reason, it will always be there and can be read both online and off.

Beyond that, it also means that the material is always a consistent, comfortable and easy-to-read presentation, without the need to navigate irrelevant elements or clutter of the site. It’s basically like copying an article into your own personal notebook, rather than just saving a glorious link to it.

The board-style setup also opens some interesting organizational options, eliminates all ads, and eliminates discovery-oriented nonsense that many traditional article storage services claim to include with stored material. In addition, to move the saved link to any location, simply drag the mouse quickly or click a few times quickly. other You can also assign the concept note area as a reference or to your teammates for further consideration.

Given the fast and effective search capabilities, there isn’t much you can expect from a link storage system. Whether for personal purposes or for organizing pages related to your company or current team project.

3. Assemble your own custom wiki guide

Last but not least, whether you’re writing an onboarding-style document for your next colleague or putting together your own reference for complex workday procedures, a well-organized set of wiki-style guides. If you prepare, the efficiency will improve. And Notion is a great place to start assembling.

The key to this lies in the very simple page linking system we are talking about. Just launch a new blank concept page and then start typing. table of contents In all subsections of information you can think of for your current reference purposes. If desired, create columns using the same tricks you did a minute ago, or combine them into a single column with header text and dividers to make it visually appealing. You can also.

Then hover over the name of the page in the Notion sidebar and click the plus icon next to it.It creates New subpage within Main page. Simply create a subpage for each part of the guide and link to that page in the main table of contents. Would you like to see it? You have a nice and very user-friendly foundation for all kinds of shared information.

JR Rafael / IDG

Behold: Your all-purpose custom wiki is well presented and ready to share. (Click the image to enlarge.)

All that’s left is to write it — and that part, which I’m afraid of, falls straight on your shoulder.

Copyright © 2021 IDG Communications, Inc.

3 great ways Notion can make you more efficient

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